Event Parking Services
Are you hosting an event on campus and require parking for your guests? Based on the size of your event and expected attendance, below are a list of recommended options for parking, wayfinding, and other services.
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I need to arrange parking for up to 10 guests.
For a small gathering or meeting that requires only parking for up to 10 guests, you have two options:
- You can make all of the parking arrangements ahead of time so your guests can go directly to the designated parking lot. This requires collection and submission of all license plate numbers.
- Please have your department transactor submit a request to the "TAPS-Advan Guest Permit" service provider in the Work Order System.
- A Chart of Account (COA) must be included in the request. The COA will be billed for the number of permits requested.
- Request must be made at least 1 business day prior to arrival [need to confirm text about processing time before guests arrival].
- This option can be used to request multi-day parking.
- Arrangements can also be made so that the guests can stop at the information kiosk to register for parking. On the day of arrival and before parking, guests should stop at the Information Kiosk and let the kiosk ambassador know they are on the kiosk guest list. The ambassador will look them up in their system, collect the vehicle information, and issue a virtual parking permit.
- Please have your department transactor complete the TAPS-KIOSK form to submit a request.
- A Chart of Account (COA) must be included in the form. The COA will only be billed for the number of permits issued, not the total number requested.
- License plate numbers are not required ahead of time.
- Permits will only be issued upon arrival at the kiosk.
- This option is available for same day arrival.
- Parking starts as low as $12/permit for Gold lots for both options. Refer to the Parking Permits section in the Event Parking Rates table for additional parking prices.
- You can make all of the parking arrangements ahead of time so your guests can go directly to the designated parking lot. This requires collection and submission of all license plate numbers.
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I'm hosting an event on campus with more than 10 guests and need additional Event Parking services.
- For an event or gatherings of more than 10, arrangements can be made so that guests can register for parking prior to arrival via Offstreet or ParkMobile. Services start at $55.
- If you would like to include signs to direct guests the designated parking lot, Event Parking offers standard signs that read "Event Parking Lot #" starting at an additional $80.
- If you prefer custom wayfinding signs with your event name, they start at $200.
- If you would like to have an ambassador in the lot to greet your guests and assist them with parking registrations, it's an additional $54/hour with a 3-hour minimum.
- You can also have the information kiosk open outside of normal business hours to assist your guests. The extension beyond normal business hours is $54/hour.
- A 3-hour minimum is required to have the kiosk open on Saturdays and Sundays.
- If you have speakers or VIPs and would like to reserve a designated parking space for them, it is starting at $59/space in Gold lots.
- This fee includes a custom sign that reads "Reserved for _______".
Please refer to the Event Parking Rates table for a list of additional permits options and Event Parking services.
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What is the Community Parking Program (CPP), and how does my event qualify for it?
To further ensure and support community access, central campus funding has been made available to provide complimentary parking to community visitors attending academic, outreach, student, and cultural events that are free and open to the campus and community. Based on the characteristics of individual events, certain services will be required to use the program in order to ensure all events representing the campus are successful and well received by the community. For more information, please visit the CPP page.
Event Parking Rates
Event Services is a non-profit Sales & Service Activity of the UCR campus. Our primary function is to provide quality services and goods at rates that are reasonable and equitable. Our campus recharge rates are reviewed annually through COSSA (Committee on Sales & Service Activities) and approved by the Chancellor’s Budget committee. Please see UCR Sales and Service Activities-Establishment and Budgetary Review Policy for information on the policy that guides our recharge rates.
| SERVICES | DESCRIPTION | CURRENT RATE AS OF 7/1/2024 |
|---|---|---|
| Ambassador Services | ||
|
Information Kiosk Ambassador |
A three-hour minimum is required to have an information kiosk staffed outside of normal business hours. |
$54.00/hour |
| Parking Lot Ambassador | Ambassador will greet and assist your guests with parking registrations in the parking lot. A three-hour minimum is required. |
$54.00/hour |
| Parking Permits | ||
| 30-minute Parking | Best suited for short-term pickup and drop off purposes. | $2.00 |
| 5-hour Event Parking | Best suited for event duration of 2-3 hours. | $8.00 |
| Gold Lot Parking | Parking for events in Gold lots (typically 26 and 30) for more than 5-hours. | $12.00 |
| Blue Lot Parking | Parking for events in Blue lots (typically 1, 6, 13, and 24) for more than 5-hours. | $14.00 |
| Red/Housing Lot Parking | Parking for events in Red lots (typically 1 and 13) for more than 5-hours. Housing lots are only available for event parking during the summer. | $16.00 |
| Vendor Parking | Available in conjunction with other services so that vendors and service providers can set up for the event. | $18.00 |
| ParkMobile/Offstreet Registration Setup | Administrative setup fee to allow guests to pre-register for parking. | $55.00 |
| Signs | ||
| Standard Sign Rental | Standard signs that read, "Event Parking Lot #" to direct guests from campus entrances to designated parking lot. | $5.00 |
| Custom Sign | Custom signs can be made with the event name and lot number to direct guests from campus entrances to designated parking lot. Sizes include standard [include dimensions] or large [include dimensions] . | $29.00-115.00 |
| Sign Posting Fee | Fee to post and take down signs per day. | $54.00 |
| Space Reservations | ||
| Gold Space | To reserve a specific space in a Gold parking lot. Fee incudes a custom sign that reads, "Reserved for _______". | $59.00/space |
| Blue Space | To reserve a specific space in a Blue parking lot. Fee incudes a custom sign that reads, "Reserved for _______". | $61.00/space |
| Red/Housing Space | To reserve a specific space in a Red/Housing parking lot. Fee incudes a custom sign that reads, "Reserved for _______". | $63.00/space |
| Equipment Rentals | ||
| LED Sign* | $289.00/sign | |
| Light Tower* | $285.00/tower | |
| Miscellaneous Fees | ||
| Cancellation Fee < 3 Days from the Event | Event Parking services cancelled less than 3 business days from the event will be subject to cancellation fee plus services already rendered. | $90.00 |
| Cancellation Fee > 3 Days from the Event | Event Parking services cancelled more than 3 business days from the event will be subject to cancellation fee plus services already rendered. | $56.00 |
| Late Scheduling Fee | Event Parking Service Request must be submitted with at least 21 days notice. | $61.00 |
*Equipment rental rates apply to UCR owned equipment only. Commercially rented equipment with be recharged at full market rate plus hourly labor rate.
Please note that a department may not, at any time, pay for Event Parking Services with university funds (19900 funds) for use by any employee (faculty or staff) of the University.